Legal register
preparation related to Environment Health Safety
Legal
register : A document/
form which that list down of legislation, regulations which is applicable to
our organization operation.
Why we
required legal register ?
It is not mandatory for a
company to have a legal register but tracking their compliance again various
rules and regulation will be very difficult. Moreover it will be very helpful
if we create, we can identify the exact requirements (includes new requirements).
How to
create a legal register :
For creating a legal
register we need to look at various aspects which are explained below as
follows
Note : I have taken India
(State- Tamil Nadu) as an example
· Generally for any industries at India certain basic act/laws are
applicable which are as follows
Ø Industrial
safety and health act and rules
Ø TN Contract
Labour (Regulation & Abolition Rules - 1975)
Ø Tamil Nadu
Fire Service Act & Rules
· List down the manufacturing process carried out by your
organizations - Analysis if any special requirement.
Example
: Boiler - Boiler
act is applicable
Gas
cylinder - For
gas cylinders
· List down the chemicals used in the industry, check whether any
hazardous chemical you are going to use which requires permission for storage
Example
: Manufacture, Storage and Import of Hazardous Chemicals Rules 1989
Petroleum act & rules for petroleum product
ARMS
Act, 1959 for sulphur
Medicinal
& Toilet preparation Rules, 1956
· Check whether any special requirement is applicable for producing your
product.
Example
:
Food
industry -
Food Safety and Standard act is applicable
Cosmetics
industry - Drugs
& cosmetics act is applicable
· Check the environment rules & regulation applicable to your factory
Example
:
Hazardous and Other
Wastes Rules,
2016 -
If we are generating hazardous waste
Water (Prevention &
control of pollution) act, 1974
Air (Prevention &
control of pollution) act, 1981
Plastic waste management
rules,
2016 -
If we are producer of plastic /brand owner.
Bio-medical waste
management rules, 2016 - If we
are generating Bio medical waste
E-waste (management) rules,
2016
How to create
a health legal register :
A committee to be formed & It
should have cross functional team members (Finance, Quality, HR, Engineering
etc). Need to be driven by top management.
Periodicity
for reviewing a legal register :
Frequency of
reviewing – Monthly once.
How to get
the updates if any change made by enforcement body :
Ø We should frequently visit the sites of concerned
enforcement authorities (at least once in 6 month)
Ø Becoming a member of professional (local) bodies/
peoples like national safety council, Industrial waste management association
etc.
What can be
the plan after implementation of legal register :
Manual
legal register maintained in a excel will consume lot of our time for tracking
and maintenance. To avoid this we can create a mechanism for automating it (for
follow-up, status collection etc).